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A lot of the trash that we found on office waste cans can actually be used for another day. With intensifying effects of global warming that we observe and feel these days, it is important that we consider the recycling in the office as a significant undertaking. Here are some ideas and suggestions to promote and encourage environmental responsibilities in your office.
Because it is the most used office supply, it is paper that comprises most of the waste in the office trash basket. It is therefore imperative that we think of ways to reuse, recycle and reduce paper use. Cutting down on paper use is fairly easy. One way is to use disks in storing office information rather than making hard copies on paper. A whole file which may take twenty pages when printed can fit in just one diskette. This not only saves you paper but it also saves you space in the filing cabinet. A disk can carry more than one file depending on its memory so you will be able to keep more. There is also less risk of losing the files, a missing page or two can make a big difference. Risk of spoiling a report can also be minimized. Further when you have the file saved on the disk, you can always make a printed copy when you need it. No need for photocopying each page.
When sending interoffice memos or even sending messages to another officemate, you may opt to use emails instead. When you really need to make a printed memo, choose to route them around the office or you may centrally post these memos on a bulletin board where everyone can take notice and read them. This should work the same as when you print out each person a copy. The practice is more convenient, less time consuming and gives you savings on paper all on one blow. Make the most out of your paper and your copy machine ink by using the reduction feature of the latter. This not only trims down your paper use but gives you the advantage of getting more items in just one page.
Make sure to use both sides of the paper each time. You may set your printers and copiers for double-sided copying or printing on default. Documents for a previously filed report or a proposal may be worthless in a month or so, you can always use the back side of the paper for printing a new draft. Used papers can also be used as scratch pads or scrap paper that you can use for writing in small notes during meetings or conferences or for taking messages on business calls.
In motivating your employees and staff in recycling paper, make the process more convenient by providing for a recycle box on an office corner where they can deposit their half used papers. It has been observed that most people tend to put everything in the trash can because they can conveniently drop them in. Some people do not have the time and particularly the discipline to keep their scrap papers on one corner until they can be reused. Without an accessible recycle box, your recycling idea may not be that effective.
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